Any income you earn must be reported on your tax return. If you do consulting work for three or four companies, all of them will report their earnings to the IRS. As such, you have to do your part. In addition, if you lose your Form 1099, you'll still have to file your taxes.
When you work as a consultant, you are considered to be self-employed. Most companies treat consultants as independent contractors. When you receive money from your clients, it will be a payment for the full amount you charge. Usually, none of the money is withheld to pay taxes, as is the case with normal employees.
The customer will pay you the full amount of your salary and you must withhold the appropriate amount of taxes. There is no doubt that guest speakers can be paid for their services (speaker fee) or receive honoraria. Both types of payments are considered taxable income and are subject to income tax withholding. The amount of income tax withheld varies and depends on several factors, such as immigration status, tax treaty benefits, and the immigration history of the invited guest.
Guest speakers' travel expenses are not considered income and are therefore not subject to income tax withholding. These payments are considered business expenses. Additional information on payments to guest speakers can be found on our travel reimbursement website. An international tax register must be created for all international speakers and consultants.
For many of them, dealing with taxes on consulting fees is a headache, something that confuses and frustrates even the most knowledgeable about the numbers, along with the difficulty of some model contracts or work return templates. A speaker or consultant's fee is a specific amount, determined by the speaker or consultant, for a project consultation service or participation in a talk. Now that you know how to get into consulting, it's time to find out how taxes work for consultants. While it can be complicated territory, learning to calculate and pay self-employment taxes for your consulting work is a small price to pay to have the freedom to be your own boss.
If a guest speaker or consultant will receive payment from Vanderbilt University, the recipient must hold a visa that allows them to participate in conference activities or consultations in the U.S. Department of State and receive payment for those services.